Publishing documents from SharePoint

The Publisher can be integrated with SharePoint so that you can select documents in SharePoint and submit them for publishing. When you publish documents from SharePoint, you might need to select a job definition that controls how and where the documents are published. Job definitions are created by a system administrator to meet your organization's requirements. For information about the available job definitions, consult a system administrator.

Before you begin

To publish documents from SharePoint, the Publisher solution package for SharePoint must be installed and configured by a system administrator.

To submit documents from SharePoint:

1. Open the SharePoint library that contains the documents that you want to publish.
2. Select the documents that you want to publish. Folders will be skipped.
3. On the ribbon, on the BC Publisher tab, click Publish Document. If only one publishing job is defined for the library, the documents are immediately queued for publishing. Otherwise, the Publish Document dialog box appears.

1. Select the Publisher job definition from the list that you want to use to publish the documents.
2. If you selected multiple documents in step 1 and want the same job definition applied to all of the documents, select Apply to all documents. If you want to select different job definitions for other documents, leave this option cleared and you will be prompted for each document.
3. Click OK. A progress dialog box appears while the documents are added to the Publisher queue.

If the job is configured to prevent the same document from being published more than once and a document that you selected is already in the queue, a message is shown to direct you to the existing document in the queue. When the publishing will occur depends (among other factors) on the configuration of the publishing job. You can view the documents that you submitted as described in Viewing the Publisher queue.

Note    The document will be locked until publishing (and any rendering and post-processing) has completed.