Searching with simple keywords

Keyword searches can be performed on the following:

• Document number
• Document name
• Document description
• Document author
• Document author's email
• Document modification timestamp (format is :YYYYMMDDHHMMSS, for example, 20140306160237)
• Document creation timestamp (format is the same as above)
• Comments and their attachment filenames
• Custom properties
• Filename

The content of attached files (except comment attachments) is also searched. The file types that are supported by searches are the formats that are supported by the Oracle Text version that is installed on the Project Portal server. For more information, see Oracle Text Supported Document Formats. By default, the following files extensions are indexed for full-text searches: txt,htm,html,docx,dotx,docm,pptx,potx,pptm,xlsx,xltx,xlsm,doc,rtf,xls,ppt,pdf,dwg,dxf.

Properties are searched differently in folders, documents, and attached files as described in the following table.

Search result differences

Items	Search Results
Folders	The exact keyword string must be found in at least one folder property. For example, the results of searching for my search keywords would include all folders with the phrase “my search keywords” in any property.
Documents	The exact keyword string must be found in at least one folder property. For example, the results of searching for my search keywords would include all documents with the phrase “my search keywords” in one of the searched properties.
Files	All of the keywords must be found in a single file in any order but with no more than three other words between the first and last keyword. For example, the results of searching for my search keyword would include all files in which the exact phrase “my search keyword” occurs. The results would also include files with phrases like: “My favorite search keyword” (one word that is not a keyword separates “my” and “keyword”) “My least favorite keyword to search” (three words that are not keywords separate “my” and “search”) But the results would not include files with phrases like: “Keyword searches are my least favorite type of search” (more than three words separate “keyword” and “search”)

All folders in the workspace are searched and the results are displayed in the documents list.

To search with simple keywords:

• In the Workspaces, Documents, or Folders view, in the ribbon, in the Search group, type keywords in the text box and press Enter. The wildcard characters * (multiple characters) and ? (single character) are supported.

  The results are listed in the detail pane in rank order. The length of the horizontal blue bar above the document number shows the relevancy of each document compared to the other results. Longer bars indicate documents with more occurrences of the keywords in the document content, properties, comments, and so on. Shorter bars indicate fewer occurrences. If the keywords were found in an item's properties, the item name is highlighted. If the keywords were found in an attached file, the file name is highlighted.

  Note    If you change the sort order of the results list (by clicking a column header) you must rerun the search to return to the rank sorting. The browser’s Back button does not restore the previous results view.