Creating, editing, and deleting custom properties

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Creating, editing, and deleting custom properties

Custom property sets can contain multiple property definitions. You may add property definitions at any time. However, we recommend that you exercise extreme care when modifying or removing existing property definitions. The maximum lengths of properties are listed in Maximum property lengths.

Tip Once you have opened a property definition option page, you can create, edit, and delete property definitions without returning to the property definition list page. Simply select an existing property definition from the list on the property page, if necessary, and click the appropriate button.

To create a custom property:

In the Settings view, expand the name of the workspace in which you want to create the property definition and click Custom properties. A page listing the existing custom properties appears.
In the Custom properties section header, click New. A page appears that lists the available property definition options appears.
Click options or type values using the descriptions in the following table.

Property definition options
Option	Description
Field code	Type a unique code to identify the property definition. The property definition list shows the code in parentheses after the property definition name. This code is used to sort the properties within the property set on the property pages. For example, a custom property with the code 110 is displayed before a property definition with the code 120.
Field name	Type a name for the property definition as you want it to appear as the label on property pages.
Field type	Select one of the options described in Understanding the custom property types.
Field calculation	If Field type is set to Calculated, select a calculation from the list. If Field type is set to Value from database or Values from database, perform one of the following: Select DB field <PropertyCode>.Value from the list to show a field on the page where users can enter text to search for in a list of valid values. In this list, <PropertyCode> is the code of the property for which the valid values were imported as described in Managing custom value lists. A hyperlink Search for value is also shown that the user can click to perform the search. Select DB field <PropertyCode>.Description from the list to show the property description on the page. A hyperlink Search for value is also shown that the user can click to search in a list of valid values. In this list, <PropertyCode> is the code of the property for which values were imported as described in Managing custom value lists.
Inherited	The value, if any, is inherited from the parent folder. Not supported by the Date or Calculated property types.
Clear on version	Deletes the current value when a new revision is created.
Multivalue	Select an option to specify if and how multiple values are separated in the Values text box.
Values	Type the values to be used when Field type is set to Pop-up menu, Radio buttons, or Select list. Separate the values as specified by the current Multivalue setting. Do not use any spaces or they will be considered as part of the value. Values are sorted alphabetically. To specify a different order, prepend numbers to values, for example, 0-Please select urgency,1-Urgent,2-High,3-Normal. If the values must include commas , enclose the values in double quote characters.

Click Create. The page refreshes to show the new property definition added.

To edit a custom property:

In the Settings view, expand the name of the workspace in which you want to edit the property definition and click Custom properties. A page listing the existing custom property sets appears.
Select the property set that contains the property definition that you want to edit and click Edit fields. A page appears that lists the existing property definitions on the left and the property definition options on the right.
Select the property definition that you want to edit and click Edit. The page refreshes to show the property definition's current options.
Select or type options using the descriptions in the preceding table.
Click Save. The page refreshes and the options are empty.

To delete a custom property:

Warning If you delete a property definition from the workspace while the workspace is still active, all existing values for the property are removed from the workspace.

In the Settings view, expand the name of the workspace in which you want to edit the property definition and click Custom properties. A page listing the existing custom property sets appears.
Select the property set that contains the property definition that you want to edit and click Edit fields. A page appears that lists the existing property definitions on the left and the property definition options on the right.
Select the property definition that you want to delete and click Delete. A confirmation page appears.
Click Yes, delete field. The page listing the existing property definitions appears with the selected property definition removed.

Related concepts

About custom properties

Moving and copying property definitions

Adding and removing custom folder properties

Adding and removing custom document properties

Related information

Understanding evaluated properties