Searching with simple keywords

Keyword searches are the simplest and useful when you only want to search using keywords and you do not want to restrict or sort the results using certain folders, properties, versions, life cycle status, types, or relevance.

Only specific properties of documents are searched for the keywords: Name, Number, and Description. The content of attached files is also searched. The file types that are supported by searches are the formats that are supported by the Oracle Text version that is installed on the Meridian Project Portal server. For more information, see Oracle Text Supported Document Formats.

Properties are searched differently in folders, documents, and attached files as described in the following table.

Search result differences
Items	Search Results
Folders	The exact keyword string must be found in at least one folder property. For example, the results of searching for my search keywords would include all folders with the phrase my search keywords in any property.
Documents	The exact keyword string must be found in at least one folder property. For example, the results of searching for my search keywords would include all documents with the phrase my search keywords in one of the searched properties.
Attached files	All of the keywords must be found in a file in any order. For example, the results of searching for my search keywords would include all files in which all of the words my, search, and keywords occur anywhere in a file, in any order.

Search result differences

Items

Search Results

Folders

The exact keyword string must be found in at least one folder property. For example, the results of searching for my search keywords would include all folders with the phrase my search keywords in any property.

Documents

The exact keyword string must be found in at least one folder property. For example, the results of searching for my search keywords would include all documents with the phrase my search keywords in one of the searched properties.

Attached files

All of the keywords must be found in a file in any order. For example, the results of searching for my search keywords would include all files in which all of the words my, search, and keywords occur anywhere in a file, in any order.

All folders in the workspace are searched and the results are displayed in the documents list.

To search with simple keywords:

In the Workspaces, Documents, or Folders view, in the ribbon, in the Search group, type keywords in the text box. The wildcard characters * (multiple characters) and ? (single character) are supported.

Click the search icon

. The results are listed in the detail pane. If the keywords were found in an item's properties, the item name is highlighted. If the keywords were found in an attached file, the file name is highlighted.

Tips

You can customize the search results list by configuring the Custom list mode as described in Configuring the Custom list mode.

You can export the search results to Microsoft Excel for reporting purposes, for example, as described in Exporting properties and files.

Related concepts

About searches

Understanding the Documents view

Understanding the Folders view

Understanding the Workspaces view

Related tasks

Searching with advanced criteria

Searching with stored searches

Storing searches

Deleting stored searches


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