Deploying the Lotus Notes button

After the IBM Lotus Notes link has been installed by the Meridian setup program on each user’s computer, a Notes administrator must send a special email that includes an installation button to each Notes user. Clicking the installation button adds an Email Export button to the user’s Universal toolbar. The email should instruct the user to:

1. Temporarily hide the Universal toolbar.
2. Click the installation button.
3. Unhide the Universal toolbar.
4. Close and reopen the mail database.

When these steps are complete, the user will have a new Email Export button for exporting mail to Meridian.

Note    Users must have either Manager access or Designer and Create LotusScript/Java agents access to their mail database to install the button.

To create the email:

1. Create a new email message in Notes.
2. On the Create menu, highlight Hotspot and click Button to create a new button in the body of the message.
3. Add LotusScript code from a file that is installed by the Notes link to this button. We recommend you add it to the declarations section. The LotusScript code file is installed by default in C:\BC-Meridian\Program\LotusScript.txt on the Meridian server.
4. Add instructions to the message telling the users what they need to do to install the button. Below is example text that you can use as-is or modify to your own requirements.
5. Send the email message to all Notes users.

Example message text

To install the Meridian Email Export button into your Notes client toolbar:

1. Hide the Universal toolbar. On the File menu, select Preferences and click Toolbar Preferences. On the Basics tab, disable Show toolbars in the Toolbar Display section and click OK. Another way to toggle visibility of the toolbar is to right-click the toolbar and clear Universal.
2. Click the button that appears below these instructions.
3. After the installation process is complete, show the Universal toolbar. On the File menu, select Preferences and click Toolbar Preferences. On the Basics tab, enable Show toolbars in the Toolbar Display section and click OK. Or right-click the toolbar and select Universal.
   
   A new Email Export button will appear in the Universal toolbar. If you already have a button in the Universal toolbar with the same name, it will be replaced with a new one.
4. Close and reopen the mail database.