Configuring the email link

BlueCielo Meridian Enterprise 2016 Configuration Guide

You are here: About application links > Understanding the email link > Configuring the email link

Configuring the email link

The email link settings specify the storage format of messages, the document types assigned to them, and the Meridian properties that are set when messages are imported.

Warning Mapping message properties that might contain illegal characters to Meridian properties that are used in a Field-Path definition can produce undesirable results and errors. For example, the Subject property of messages that are replies (RE:) or forwarded (FW:) can contain the colon (:) character, which is not allowed in folder names. We recommend only mapping those properties that will reliably contain legal characters to properties that are used in a Field-Path definition.

To configure the email link settings:

In Configurator, expand Environment in the configuration tree and select Application Link Settings. The settings for each link appear in property pages in the right pane.
Click the Email Settings tab. The email link’s settings page appears in the right pane.
Click the Edit button to modify the settings.

Tip To export the settings file to your computer, click the Export button. This can be useful if you would rather edit the file in your favorite text editor. You can then copy your changes to the Clipboard and paste them into Configurator.

Modify the settings described in the following table as necessary. Refer to the comments in the property page for additional information.

Tip You can find the names of property sets and properties on the Properties page of each document type, as described in Creating and editing document types.

Note In the property mappings configuration, each property can only be mapped once in each section or errors will result.

Email link settings
Setting	Description
DefaultAttachmentDocType	The default document type for saving attachments in the vault.
DefaultEmailDocType	The default document type for saving messages in the vault.
EmailStorageFormat	The format for messages stored in the vault. The Notes link supports the plain text, HTML, and .eml formats and an Auto setting that will retain the original format of the messages. The Outlook link always stores messages in the .msg format.
ExcludeAttachmentsExt	A semicolon (;) delimited list of the file extensions of attachments that you would like to exclude from being saved in the vault.
HashFilterAttachments	When set to 1, prevents Meridian Enterprise from overwriting identical existing attachments. Note When this setting is enabled the following property mapping should also be set in the Lotus_Message_Properties or MSOutlook_Message_Properties section: Hash = Custom.Hash
HashFilterMessages	When set to 1, prevents Meridian Enterprise from overwriting identical existing messages. Note Embedded graphic images (such as signature logos) in Lotus Notes messages are specified a unique name by Lotus Notes every time that they are exported. This means that the same message can be exported multiple times to a vault without detection by Meridian Enterprise even if this setting is cleared.
LotusEmail	The document type that you want assigned to the Lotus Notes messages stored in the vault.
Lotus_Attachment_Properties	The properties that you want to be set when Lotus Notes attachments are stored in the vault.
Lotus_Message_Properties	The properties that you want to be set when Lotus Notes messages are stored in the vault.
MessageDocTypes	The document type names to be presented to users when saving messages and their attachments in the vault. Multiple names must be separated by semicolons. Different document types for messages versus attachments can be specified.
MSOutlook_Attachment_Properties	The Meridian properties that you want to be set when Outlook attachments are stored in the vault.
MSOutlook_Message_Properties	The Meridian properties that you want to be set when Outlook messages are stored in the vault.
MSOutlookEmail	The document type that you want assigned to Outlook messages stored in the vault.
SaveAttachments	If set to 1, saves message attachments in the vault.
SkipDialogsOnDropOnly	Suppresses display of the attachment selection dialog and the document type selection dialog when saving attachments in the vault. The possible values are: 0 – Do not skip (default) 1 – Skip
SkipDocTypesDialog	Suppresses display of the document type selection dialog when saving attachments in the vault. The possible values are: 0 – Do not skip (default) 1 – Skip 2 – Skip only when the email message has no attachments
SkipSelectionDialog	Suppresses display of the attachment selection dialog when saving attachments in the vault. The possible values are: 0 – Do not skip (default) 1 – Skip 2 – Skip only when the email message has no attachments

Click OK to save your changes.
Test the link thoroughly by importing messages and attachments with the Meridian client applications as described in the BlueCielo Meridian Enterprise User’s Guide.

Related concepts

Understanding the email link