Embedding property values in messages

Besides storing the values from message headers (for example, FROM, TO, SUBJECT, and so on) to Meridian Enterprise vault properties as described in Specifying property mappings, users can also embed property values in the body of messages using configurable tags. This can be useful if you want messages to contain additional information that may be useful for searching, building navigation views, or for regulatory record keeping.

Message tags use the form %TAGNAME=TagValue% where TAGNAME is any name you choose. We recommend that you use the vault property name to which the tag corresponds for easy reference. The value of TagValue can be any value that is valid for the vault property type to which the value will be stored. For example, text property values must be text, date property values must be dates, and so on. Message tags can appear anywhere within the body of email messages. Simply type the tags as ordinary message text. Meridian Email Manager will scan messages for the tag names and assign tag values to the corresponding vault properties. Messages can contain any number of tags as long as each one corresponds to a vault property configured in BCEmailManagerConfigurator.exe.

Tip    Provide users with message templates that contain preset tag values. Consider placing the preset tags in a header or footer of the template message body. This relieves the users of having to type tags in messages and ensures that the tags and values are typed correctly and match the tags you have configured.

Type tag names and their corresponding vault property names as described in Specifying message tags. Optionally, the tag text can be removed from stored messages by enabling the Remove Tags option.

Note    The Remove Tags option does not does not affect messages stored in the EML format.